Job Details

Director of Human Resources and Payroll Services
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Position Number: 5894022
Location: Seaside, CA
Position Type: Human Resources

Director of Human Resources and Payroll Services

University Corporation at Monterey Bay

Salary: $148,000.00 Annually

Job Number: 2024-00048

Location: Ryan Ranch Office- Monterey, CA

Department: Human Resources

Description

Director of Human Resources and Payroll ServicesHuman Resources
This is an internal job posting, open to current employees of the University Corporation at Monterey Bay Priority Screening Deadline: January 1, 2025, All positions are open until filled
The University Corporation at Monterey Bay ("Corporation"): The Corporation is constantly looking for motivated employees with great organization and teamwork skills to join our team. The Corporation is a non-profit institution that is related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and is committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.
The University: California State University, Monterey Bay is a mid-sized university in California's Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation's largest four-year public university system, California State University, which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students' lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB's sustainability goal is to be carbon neutral by 2030.
The Community: Monterey, with its moderate Mediterranean climate, is a diverse community on the picturesque central coast of California and rich in agriculture. Miles of beautiful beaches, spectacular mountain ranges, groves of redwoods, low-rolling foothills, and scenic valleys are characteristics that contribute to the quality of life enjoyed by over 432,000 residents and millions of visitors. Boasting such world-renowned attractions as the spectacular Big Sur Coast, Laguna Seca Raceway, 17-Mile Drive, Monterey Bay Aquarium, Cannery Row, the Steinbeck Center, the Monterey Jazz and Blues Festivals and Pebble Beach - possibly the world's most famous golf course, it's easy to see why so many choose to live here and an estimated four million visitors a year make the County of Monterey their destination of choice.

POSITION SUMMARY
Under the general direction of the Associate Executive Director of University Corporation at Monterey Bay, this position has overall responsibility for Corporation and Otter Student Union (OSU) Human Resources and Payroll activities. The OSU auxiliary contracts with Corporation for human resources support and Corporation is the employer of all OSU staff. The Director of Human Resources will provide leadership and day-to-day administration of Human Resources (HR) and Payroll functions that enables the HR/ Payroll department to excel in its role as a strategic partner in the organization. The Director develops, implements, and interprets state, federal, CSUMB, Corporation and CSU policies in procedures for payroll and personnel, including salary and fringe benefit plans; manages recruitment of all core Corporation, grant funded and student employees and all OSU employees; oversees maintenance of all Human Resources Information Systems ("HRIS") including GoCo, ADP, Peoplesoft module, and Applicant Tracking system, assists Corporation and OSU supervisors and employees in investigating and resolving personnel problems, and will be expected to lead, motivate, engage, and develop a dynamic team of 5 full-time and student worker employees.

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES include. but are not limited to. the following:
This position is a member of the management team that reviews relevant personnel, safety, and administrative issues to develop and implement applicable corporate-wide policies.

Supports the Corporation Board, Executive Director and Associate Executive Director to maintain a highly competent, culturally diverse and inclusive workforce that is reflective of the campus community we serve.
Develops, implements, and directs corporation policies and procedures to ensure internal consistency and alignment with CSU practices, including equal employee opportunity. Recommends, updates and maintains the central office Policies and Procedures manual as needed; answers questions from supervisors and employees to interpret personnel policies. Interfaces with various levels of corporation and university administrators and faculty regarding personnel issues.
Responsible for all Corporation recruitment; provides advice and guidance to supervisors and employees in the course of position analysis and classification; maintains Corporation position descriptions. Supervises and coordinates the recruitment, screening, and hiring of personnel for the Corporation's regular positions; serves as equal employment opportunity facilitator for screening committee and interview candidates to ensure the best qualified individuals are selected.
Responsible for maintaining compliance training assignments in Learning Management System (LMS) for all Corporation employees. Responsible for modifying and publishing content, creating courses, maintaining certifications, accurate audience assignments etc.
Manage the Independent Contractor review and determination of classification.
Responsible for compensation activities related to the Corporation and the University; conducts market analysis, prepares and submits recommendations to Associate Executive Director and/or Executive Director regarding salary adjustments required to maintain competitive rates; designs job evaluation plans and evaluates positions to ensure that internal salary equity is maintained.
Implements, maintains, and reviews payroll processing to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
Advises management on matters pertaining to employee relations, grievance, complaints, disciplinary actions and organizational design. Obtains factual information concerning employee and management inquiries and/or complaints, and makes recommendations to management on course of action. Conducts investigation, disciplinary and/or counseling meetings.
Manage the execution of employee/labor relations including: timely, confidential, and professional response to all employee formal/informal grievances and complaints. Maintain an ongoing partnership with the Office of Title IX/DHR Prevention/Clery.
Annually revises and updates the comprehensive Emergency Management Plan (EMP), IIPP to include collaborating with other university departments to revise and update the functional annexes and hazard-specific appendices in accordance with OSHA.
Ensures the Corporation is in full regulatory compliance with local, state, and federal regulations, labor laws and contractual agreements.
Manages the workers' compensation including claims and loss management, the legal requirements, reviews and evaluates the insurance carrier, as well as medical providers.
Directs the administration of all employees leaves of absence in accordance with Federal and State laws, as well as Corporation policy. Responsible for various reporting used for tracking and compliance (i.e. EEO-1 - Vets 4212, ACA Forms 1095-C and 1094-C, and Annual report of Group Health Care cost on W-2, etc.).
Responsible for the procurement and maintenance (both computerized and manual) of accurate employee data; ensures that records and files conform to Corporation personnel policies and applicable labor laws; responsible for interface of personnel records with payroll functions; acts as the primary interface with government agencies with respect to Corporation HR issues. Researches and makes recommendations, and leads implementation of internal and external technological systems for Corporation HRIS and payroll.
Provides oversight and administration of employee benefits programs, ensuring comparability with university employee benefits. Responsible for employee retirement plan maintenance and reporting/filing requirement; confers with insurance brokers to obtain proposals from carriers or third-party administrators for dental, vision, life insurance plans, and other supplementary benefit plans.
Hires, trains, supervise and evaluate assigned staff. Provides consultation and support in developing knowledge and skills needed to effectively deliver programs and services
Conducts exit interviews and advises management on strategies for retention of staff.

OTHER FUNCTIONS

Serves on university-wide committees on behalf of the Corporation, as well as representing the Corporation at systemwide Auxiliary committees, meetings, workshops and conferences (i.e. AORMA/CSURMA, AOA HR Committee, etc.).
Establishes authority throughout the university with faculty, staff and administrators in order to be an effective leader.
Promotes and maintains an atmosphere of excellent internal and external customer service and positivity within the accounting department and the campus community.
Performs other duties and special projects as assigned.

PHYSICAL WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information.

WORK LOCATION

On-Site Position
Work Location: 8 Upper Ragsdale, Monterey, CA 93940

KNOWLEDGE, SKILLS, AND ABILITIES
Advanced knowledge of the methods, practices and procedures of Human Resources Management. Ability to understand and apply the principles, concepts and work processes, laws, rules and reference materials pertinent to the professional operations of a comprehensive Human Resources department; ability to gather and analyze data, reason logically, and make appropriate recommendations; ability to develop and maintain cooperative working relationships both internally and externally, while dealing with sensitive and confidential personnel issues. Knowledge of the interrelationships between human resource functions. Ability to identify sources of job applicants and evaluate candidates. Knowledge and skill in position analysis and evaluation. Ability to clearly communicate ideas and recommendations both orally and in writing. Ability to rapidly acquire a thorough knowledge of the organizational and functional structure of the Foundation 9including its relationship to the California State University) as it relates to personnel needs. Ability to interface and coordinate projects with other Foundation and university departments. Operational knowledge and ability to use computer programs in a PC environment.

Qualifications

MINIMUM QUALIFICATIONS
Education and Experience:

Bachelor's degree or equivalent in Human Resource Management, Business or Public Administration or related field AND seven years of progressively responsible experience in one or more functions of personnel analysis and administration, including one year of personnel program management, which demonstrates the candidate's ability to assume responsibility for the development and coordination of a comprehensive personnel program, and at least three years of supervisory experience.

DESIRABLE QUALIFICATIONS

Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.
Master's degree in a related field. Experience in private or non-profit organization or in an academic foundation setting. Demonstrated experience with the development and operational responsibility for compensation plans and programs. Operational HRIS experience. Experience using Microsoft Professional suit - especially PowerPoint, Word, Excel, etc.

Special Conditions of Employment

SPECIAL CONDITIONS OF EMPLOYMENT

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. The University Corporation at Monterey Bay will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the University Corporation at Monterey Bay is concerned about the conviction that is directly related to the job, you will be given the fair chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position is required to maintain confidentiality as outlined in the Department of Education's Family Educational Rights and Privacy Act (FERPA) and California's Educational Code Chapter 13 regarding sensitive student issues. Our Equal Opportunity Policy Statement is available here.
Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.
All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.
University Corporation at Monterey Bay positions are "at-will" employment.
CSUMB is a smoke and tobacco-free campus.
The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community.
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.
Sensitive Positions - This position has been designated as a sensitive position with:

responsibility for the care, safety and security of people (including children and minors), animals and CSU property
authority to commit financial resources of the university through contracts greater than $10,000 access to, or control over, cash, checks, credit cards, and/or credit card account information responsibility or access/possession of building master or sub-master keys for building access; access to controlled or hazardous substances
access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards
control over campus business processes, either through functional roles or system security access

FERPA:

This position is required to comply with confidentiality requirements outlined in the Department of Education's Family Educational Rights and Privacy and California's Educational Code Chapter 13 regarding sensitive student issues.

Clery Act:

This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. CSAs are employees whose job duties fall into one of the following categories:
Work in a campus police or security department
Are responsible for campus security
Are designated as the contact for reporting criminal offenses
Have significant responsibility for student and campus activities

Special License or Certifications and Conditions:

May require occasional evenings and/or weekend work.

Questions can be sent to: hr_corporation@csumb.edu.

SALARY AND BENEFITS

The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Our salary schedule is available here.

The salary for this position is $148,000. Classification: Grade 11, Management. This is an exempt position and as such is not eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), and other benefits. Please review our benefits guide for details about sick time, vacation, and holidays.

The Corporation also offers access to CSUMB's Faculty & Staff Meal Plans, which offers convenience, value, flexibility, to our all-you-can-to-eat dining commons, showcasing eight brand new dining concepts for an affordable price.

The University Corporation at Monterey Bay also provides access to affordable campus housing: https://csumb.edu/corporation/employee-housing

Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle. https://www.schoonoverparkapartments.com

How to apply:

All prospective applicants must apply online. You must complete the entire application for submission. We only accept applications for the open positions listed. Please do not fax or mail in a printed version of the electronic applications or a resume in lieu of an application. If you are having difficulty applying or need assistance, please call (831) 582-3389. All positions are open until filled. The completed online application and resume must be submitted by 5:00 pm PST on the priority screening date. Applications received after this date will be reviewed at the discretion of the Corporation.

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: The Corporation is an Equal Opportunity-Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

To apply, please visit https://www.schooljobs.com/careers/csumb/jobs/4763652/director-of-human-resources-and-payroll-services

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