Job Details

Foothill-De Anza Community College District
  • Position Number: 1392895
  • Location: Los Altos Hills, CA
  • Position Type: Specialist


Human Resources Specialist, Faculty


Foothill-De Anza Community College District

Posting #: 18-104

Campus: Central Services

Close/Initial Review Date: 3/4/2019

Open Until Filled: No

Description:

Starting Salary: $5,851.87 (per month) plus benefits; Salary Grade: C5-11
Full Salary Range: $5,851.87 - $7,456.05 (per month)
NOTE: The salary advertised with this position is based on the 2017-2018 salary schedule. Effective July 1,2018 through June 30, 2019, the position will receive an additional temporary 5% increase. On July 1, 2019 salaries will revert to the 2017-2018 salary schedule unless another agreement is reached.

The Foothill-De Anza Community College District is currently accepting applications for the classified position above.

JOB SUMMARY:
Under the direction of the Vice Chancellor of Human Resources and Equal Opportunity, this position assists employees and conducts a variety of personnel transactions affecting full-time faculty employees including new hire actions, reduced workload, professional development leaves, medical/personal/other leaves, early notice incentives, retirement provisions, and related contractual or policy matters. The HR Specialist also interprets and implements contractual provisions and personnel policies and procedures; serves as a resource person for employees and campus human resources/personnel assistants; coordinates full-time faculty employment issues including assignments and compensation; monitors and maintains the Human Resources Information Systems (HRIS personnel database (e.g., Banner); and completes staffing data reports.

Serves as a resource person for union contract and policy application; provides routine interpretation and implements assigned provisions of the union contract, policies, and regulations. Performs manual and spreadsheet algebraic calculations for reduced workload, professional development leaves, early notice incentive, and professional achievement awards. Performs annual rollover of positions and creation of assignments for faculty and provides data for annual budget preparation. Calculates mid-year salary adjustments, leave without pay, salary changes, retroactive pay, and related compensation matters. Researches retirement provisions. Implements and audits faculty personnel Board Actions. Monitors and maintains the HRIS personnel database (i.e. Banner) and generates management reports as required. Audits processes and trains staff, as needed, on various personnel transactions including column and step placement for faculty.

Serves as lead for HR Technicians, as assigned; direct work and review work produced. May provide input for performance evaluations.

DEFINITION:
Under the direction of the Vice Chancellor of Human Resources and Affirmative Action, interprets and implements the personnel policies and procedures for faculty personnel. Responsible for the implementation of programs, such as reduced workload, retirement incentive, professional development leaves, early notice incentive, and professional achievement awards. Monitor data input into HRS for faculty personnel.

NATURE AND SCOPE:
The Human Resources Specialist, Faculty Personnel supervises a Human Resources Technician I, and serves as a resource to the campus Human Resources Technician II's.

This position is responsible for resolving faculty assignment issues, and establishing work priorities for support staff.

EXAMPLE OF DUTIES AND RESPONSIBILITIES:
Depending upon assignment, duties may include, but are not limited to, the following:
  1. Implementation of faculty personnel programs and services.
  2. Serve as resource person for contract and policy interpretation, as well negotiations. This includes research and analysis.
  3. Provide data to produce budget projections for reduced workload, retirement incentive, professional development leaves, early notice incentive and professional achievement awards.
  4. Implement and audit personnel board actions.
  5. Oversee process and train staff on column and step placement of faculty.
  6. Assists employees to prepare new and/or revised forms for personnel and payroll purposes.
  7. Provides information to campus staff regarding fringe benefit programs, including retirement, vacation, and sick leave.
  8. Maintains personnel files.
  9. Assists campus staff submit appropriate and timely requests and forms for Professional Development leave, Retirement Incentive, Reduced Workload, Early Notice Incentive, Professional Achievement Awards and insures timely submittal to District Office.
  10. Monitors and maintains the Human Resource System personnel database and generates management reports as required.
  11. Prepares input to computer to ensure accurate paychecks, including budget codes and salaries as well as projections for budget purposes; processes recasts/allocations for correct budget information.
  12. Perform annual rollover of positions and creation of assignments for faculty.
  13. Prepares faculty portion of Staff Data Report.
  14. Performs other related duties as assigned.

EMPLOYMENT STANDARDS:

Knowledge of:
  1. Personnel policies and practices; office management; HR data systems.
  2. District Human Resources policies, procedures and practices.
  3. Part-time faculty employment policies and procedures; compensation practices.
  4. FA Contract issues.

Ability to:
  1. Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  2. Learn and interpret specific laws, rules and policies regarding personnel procedures and to apply them with good judgment in a variety of situations.
  3. Work independently and make decisions
  4. Implement complex and labor intensive procedures and develop systems to track a variety of data within critical timelines.
  5. Establish and maintain cooperative relationships with a diverse group of faculty, classified staff, and administrators.
  6. Facilitate communication between campus and district offices regarding personnel issues and concerns.
  7. Develop and maintain accurate personnel records and files.
  8. Analyze situations accurately and adopt an effective course of action.

WORKING CONDITIONS:

Environment:
  1. Office environment.

Physical Abilities:
  1. Hearing and speaking to exchange information in person and on the telephone.
  2. Dexterity of hands and fingers to operate a computer keyboard.
  3. Vision to read various materials.
  4. Standing for extended periods of time.
  5. Bending at the waist, kneeling or crouching.
  6. Lifting, carrying, pushing or pulling objects up to 20 lbs.

MINIMUM QUALIFICATIONS:
  1. Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  2. Any combination equivalent to a High school diploma AND two (2) years of college-level coursework AND two (2) years of human resources experience AND advanced computer experience or demonstrated skill, specifically with downloading and transferring data.

Preferred Qualifications:
  1. Bachelor's degree in a related area, highly preferred.
  2. Two (2) years recent Human Resources experience in public higher education.
  3. Complex HR database systems skill and experience.
  4. Experience performing similar customer service, policy interpretation and implementation, and algebraic calculations in a public sector environment
  5. Experience creating and generating reports.
  6. Knowledge of software applications including but not limited to Excel, Word, and HRIS (i.e. Banner).

APPLICATION PACKET:
  1. A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.
  2. A cover letter addressing your qualifications for the position.
  3. A current resume of all work experience, formal education and training.

If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our Applicant Information to assist with technical difficulties at: http://hr.fhda.edu/careers/a-applicant-instructions.html

CONDITIONS OF EMPLOYMENT:
Position: Full-Time, Permanent, 12-months per year
Starting date: As soon as possible upon completion of the search process.

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html.

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.

For more information about our application process contact:
Employment Services
Foothill-De Anza Community College District
12345 El Monte Road
Los Altos Hills, California 94022
Email: employment@fhda.edu
http://hr.fhda.edu/


To apply, visit: http://hr.fhda.edu/careers/





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