Human Resources Officer - Academics
Location: Yuba Community College District - Marysville, CA
Under the direction of the Chief Human Resources Officer (CHRO), independently performs a wide variety of complex, diverse, technical, and confidential analytical tasks in the operation and maintenance of the Human Resources management system of the District relating to academic employment; represents the Office of Human Resources in the absence of the CHRO in academic employment matters; plans, administers and coordinates the operational and directive functions of the Office of Human Resources; assists the CHRO with coordination of academic matters, employment relations for labor contract negotiations and risk management operations and other related work.
Assists the CHRO in the general operation of the department; the HR Officer performs duties which require in-depth knowledge of the organizational structure, District policies, regulations, procedures and union contract provisions. Incumbent is responsible for academic personnel matters. The incumbent will assist the CHRO in the areas of employee/employer relations, classification/pay management, and staff training and development; exemplifies characteristics of an effective team member within the Human Resource structure; performs a wide variety of academic employment responsibilities which require analytical skills, independent judgment and initiative over a broad range of human resources management and employer/employee relations, and performs a number of systems analytical functions for the Office of Human Resources.
REQUIRED LEADERSHIP COMPETENCIES:
Deep Commitment to Student Access and Success: The Human Resources Officer is responsible for improving the quality of life and the economic well-being of our citizens and communities by providing access to a quality learning environment and fostering high levels of access and success for all students through the academic human resources protocols of the district.
Willingness to Take Significant Risks to Advance Student Success: The Human Resources Officer will connect the institutional strategy of driving student access and success through the academic human resources operations of the institution.
The Ability to Create Lasting Change within the College: The Human Resources Officer will be committed to identifying gaps in student outcomes on the basis of factors such as race, ethnicity and gender, and then mobilize the College to improve results through the human resources protocols of the district.
Strategic Vision for the College and Its Students, Reflected in External Partnerships: The Human Resources Officer will leverage the institution's influence and resources to pave the way for ongoing student access and success by forging partnerships with outside entities, including K-12 school districts, four-year colleges, community-based organizations and employers, through the human resources operations of the district.
Essential Duties Summary:
Serves as the representative of the Office of Human Resources with the CHRO in providing human resources services to the colleges and district services in the areas of academic full-time and part-time employment matters, on-boarding, professional development and compliance matters.
Establishes and maintains the confidential permanent electronic payroll files for all employees of the District; including retirement systems, mandated and fringe benefits and deductions; process pay confirmations for all extra pay and part-time instructors, students and temporary employees; provide in-depth, technical advice and guidance to all levels of management and staff on the payroll processes including electronic timecard entry; reviews, analyzes and processes the student course/section information as it relates to the payroll function to ensure the integrity of the information for accurate entry into the payroll software system.
Assists the CHRO in training academic managers and supervisors in contract implementation, including grievance and disciplinary processes and procedures; assists in the investigation and response to grievances, unfair labor practice charges and unlawful discrimination claims; analyzes and explains district policies, contracts and other regulations; confidentiality, tact and courtesy are imperative for the position in handling district matters and consequences of district decisions effecting employees from all groups.
Determines, prepares and processes correct fringe benefit packages for new employees; orientation of new and current academic employees to the benefits available to them; prepares employment materials and orientation materials for new academic employees.
Coordinates and interprets a variety of complex health and welfare benefit programs, including medical, dental, vision insurances, life insurance, State Teachers Retirement System (STRS), Public Employees Retirement System (PERS), and APPLE Alternative Retirement (ARP) pension programs, Medicare benefits and programs mandated by the Consolidated Omnibus Reconciliation Act (COBRA); utilizes the state electronic password protected software for CalPERS (MyCalPERS) and CalSTRS (REAP and SEW) to query/establish/maintain and process individual retirement accounts; coordinates information and act as District liaison with insurance companies in all aspects of coverage involving District staff, retirees and their covered retirement programs; schedules health insurance workshops during open enrollment periods to provide information on different plans available to employees/retirees; processes retiree health and welfare benefit changes and updates; assure appropriate changes for billings and payments are made for all benefits including medical, dental, vision and life insurances; maintain accurate payment records for all types of employee benefits; coordinate Employee Assistance Program (EAP) and provide information to employees; coordinate IRS Section 125 Benefit Plan open enrollment periods.
Conducts workshops on appropriate human resources procedures; explains district policies and procedures as they pertain to human resources practices; prepares studies which serve as guidelines for improving human resources practices; prepares reports, correspondence, bulletins and memorandums; conducts research related to human resources issues.
Serves on the Districts negotiating teams; assists in the collective bargaining processes; assists the CHRO with grievance and complaint procedures and in resolving problems arising from performance issues and recommend appropriate action.
Establishes, implements and maintains leave records for full-time and part-time academic District employees, provide current information to the employees and their respective supervisors on negotiated timelines; establishes, calculates and maintains part-time academic load accumulation and sick leave; develop, maintain and distribute seniority rosters.
Calculates, establishes and maintains accurate salary schedules within the District system; interface with the Fiscal Services Department and Information Technologies to coordinate payroll transactions for all District employees; prepares and balances quarterly and annual reports for the APPLE Retirement Plan; report and communicates information verbally, in writing and electronically where judgment, knowledge and interpretation of policies and regulations may be necessary.
Remains current and continuously analyze the impact of system and software modifications and enhancements on the human resources and payroll components of the District payroll software system.
Facilitates implementation of disciplinary processes, including monitoring timelines and procedures; develops and provides supporting documents for collective bargaining sessions; monitors due dates, compile and report data on negotiated contract issues; researches, analyzes and creates draft and final position descriptions and process salary placement.
Establishes and monitors evaluation process for all academic employees; establishes and maintains TB testing files for all employees. Establishes and monitors Minimum Qualifications equivalency determination for academic applicants and employees.
Processes the employment of Board approved personnel including correct salary placement, calculations, and input of complete employment information into the District computer systems; assures the integrity of the human resource data and work cooperatively with the Divisions, Centers, Fiscal Services and Information Technologies to ensure accurate and timely monthly payrolls for all employee groups.
Evaluates and prepare employment contracts for academic employees, determining correct placement on salary schedule by maintaining necessary personnel records to determine correct classification, step or longevity placement for all levels of the District workforce.
Prepares a variety of reports and surveys regarding academic employees, salaries, and policies and procedures as necessary; work in conjunction with Information Technologies to discover, analyze, research and test issues/problems, problem solves and implements solutions regarding the Human Resource and Payroll modules of the computer system.
Maintains and compiles data for Management Information Systems (MIS) Staff Data Submission; assures integrity of human resource data and work in conjunction with Information Technologies to provide the State Chancellors Office correct information regarding each employee, their assignments and all required data criteria for the Integrated Post-Secondary Education Data Systems (IPEDS); audit initial input of staff data to assure compliance with district regulations and MIS reporting requirements; review and verify and correct data as necessary prior to MIS Submission.
Prepares and processes personnel matters for the Board Agenda, including academic seniority listing and Temporary/Short-term/Professional Expert Board Agenda items.
Performs other related duties as required.
Principles and emerging best practices of human resources management in the public sector/public education with the emphasis on academic employees
District organization, operations, policies, and procedures
Personnel and payroll policies and procedures
Modern office practices, procedures, and equipment, including computer.
Record keeping methods.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communications skills
Must be computer literate regarding class schedules, generation of confirmations, summaries and timesheets, personnel data base, word processing, and spreadsheet software
Use of new or additional equipment brought about by new technology has been incorporated and is consistent with the level of responsibility and complexity of the tasks required.
Class schedule and how it affects payroll processes for academic employees.
Interpersonal skills using tact, patience, courtesy and outstanding customer service
Applicable sections of the Education Code, Title 5, employment laws and regulations, and Workers Compensation regulations
Learn quickly applicable sections of the Education Code and other related laws, rules and regulations.
District organization, operations, policies and objectives
Make arithmetic calculations quickly and accurately.
Input personnel data on the District data processing system.
Operate computer accurately with reasonable speed.
Plan and organize work.
Establish and maintain effective working relationships with others.
Compose and type letters, job announcements and other matters as required.
Work independently with little direction.
Understand and follow oral and written directions.
Meet schedules and time-lines.
Maintain records and prepare reports.
Work confidentially with discretion.
Communicate effectively orally and in writing.
Maintain employee benefit packages or plans and updating computer system and employee assignments.
Utilize software programs and recommend modifications conducive to increased efficiency set-up and maintain computer payroll system, employee information, salary schedules, and job identification numbers; set-up employee benefits, required deductions, separate STRS, reporting screen, and assignment screens for payroll purposes.
Maintain the priority of public relations, confidentiality, and the liaison roll between Personnel and agencies that have dealings with the District.
Process administrative details independently, including the preparation of reports, coordination of functions, communication of department policy, and other administrative tasks.
Review complex documents, records, and correspondence for accuracy, completeness, and compliance to applicable rules, regulations, policies, administrative procedures and legal requirements.
EDUCATION AND EXPERIENCE:
Any combination equivalent to a Bachelors degree in human resources management, public administration, business administration or organizational management or related field and four years increasingly responsible experience in human resources or employer-employee relations.
Range/Step: Range 14, Management Salary Schedule
Salary Range: $54,615 - $74,995/YR.
The District offers a comprehensive benefit package for employees and dependents, for positions whose FTE is .60 or higher, valued at over $24,273 annually with currently no out of pocket expenses to employees or dependents for medical premiums. The package includes health, dental, vision, two (2) life insurance policies and an Employee Assistance program. Additional benefits include contributions to the Public Employees Retirement System (PERS) which is integrated with Social Security OR the State Teachers Retirement System (STRS), 457/403b options, 22 vacation days, 3 Administrative days, 3 Non-duty days, 2 Floating Holidays, 12 sick days and 20 holidays.
WORKING CONDITIONS: In accordance to Board Policy, smoking is restricted in many areas of the Yuba Community College District. Woodland Community College is a tobacco free campus.
WORK DAY, WORK WEEK, and WORK YEAR: The District has the right to establish work day, work week, work year; hours of positions within the District may vary.
INTERVIEW: Candidates selected for an interview will be required to visit Yuba Community College District at his/her own expense upon a date selected by the District. Meeting minimum qualifications does not guarantee an interview.
FOREIGN TRANSCRIPTS: Must include a U.S. evaluation and translation. Contact the Human Resources website for a list of agencies providing foreign transcript services.
PRE-EMPLOYMENT REQUIREMENTS: Employment is dependent upon Department of Justice (DOJ) clearance; all fees are the responsibility of the selected candidates and serves the purpose of obtaining a criminal history as authorized by the California Education Code. All prospective employees shall be required to provide verification of TB test.
EQUAL EMPLOYMENT: Yuba Community College District is an Equal Employment Opportunity Employer and guarantees equal opportunity regardless of race, color, creed, national origin, ancestry, gender, marital status, disability, religious or political affiliation, age or sexual orientation and does not discriminate in its educational programs, in employment nor in any other of its activities.
Posting Number: AS093P
Open Date: 07/21/2016
Close Date: 2/1/2018
Review Start Date:
Open Until Filled: Yes
Special Instructions to Applicants:
APPLICATION PROCEDURE AND DEADLINE: To apply, please visitour website and complete an online Management application. Please provide description and details for each position held and complete each section of the on-line application. See resume or left blank will automatically disqualify your application. Please include the following required document(s): Resume, Cover Letter, Un-official Transcripts and Equal Employment Opportunity Statement. For questions about Yuba Community College Districts on-line application process, please contact Evelyn Danko at (530) 741-8765.
To apply, visit https://yccd.peopleadmin.com/postings/1515
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