Job Details

Santa Rosa Junior College
  • Position Number: 1167159
  • Location: Santa Rosa, CA
  • Position Type: Benefits and Retirement



HUMAN RESOURCES SPECIALIST/BENEFITS (CONFIDENTIAL)

Santa Rosa Junior College

Opening Date/Time: Fri. 02/02/18 12:00 AM Pacific Time

Closing Date/Time: 02/23/18

Salary: $5,931.00 - $7,209.00 Monthly

Job Type: Full-Time

Location: SRJC Santa Rosa Campus: 1501 Mendocino Avenue, Santa Rosa, California

Department: Human Resources

FILING DEADLINE: Friday, February 23, 2018
It is the candidate's responsibility to be sure that ALL required materials are submitted by 5:00 p.m. on the filing deadline.

TENTATIVE RECRUITMENT SCHEDULE:
  • February 23, 2018: Application filing deadline
  • March 2, 2018: Applications ready for committee review
  • Week of March 12, 2018: Candidate selection meeting
  • Week of March 26 - April 2, 2018: Committee Interviews
  • Week of April 16, 2018: Semi-finalist & Finalist Interview(s)

COMPENSATION AND BENEFITS:
  • Salary Range: $5,931 - $7,209 per month (2017/18 Management Salary Schedule); maximum salary placement of $6,538 is based on assessment of previous experience as documented in application materials. An additional 2% compensation will be added to the base salary for an earned doctorate degree.
  • Fringe benefits: The District offers a competitive benefit package which includes health & welfare (medical/dental/vision/life/long-term disability) benefits for employees and eligible dependents.
  • Leave/Holiday time: Management employees earn 1 day of sick leave and 1.8333 days of vacation for each month worked. They are also entitled to holidays recognized by the District (14 holidays/year).
  • Housing Assistance: Reduced fees for mortgage loans and real estate services may be available to the candidate selected for this position (contact Human Resources for more information).

SCOPE OF POSITION:
The Santa Rosa Junior College Human Resources department is seeking a qualified individual with demonstrated skills in benefits administration, to join an outstanding team of faculty, staff and administrators to provide high quality services to our District, our community, and most importantly to our students. Under the direction of the Director, Human Resources, this position performs specialized duties in the administration of the District's benefit plans, including the medical, dental, vision and life insurance plans for both active and retired employees; advises potential retirees on the retirement process; ensures that requirements are met for the Affordable Care Act (ACA); and maintains confidentiality of privileged and sensitive information. This is a regular, full-time, twelve months per year, Confidential position. Generally, the work schedule will be Monday through Friday, 8:00 a.m. to 5:00 p.m. Appointments are contingent upon Board approval.

DEPARTMENT DESCRIPTION:
The Human Resources Department is responsible for all personnel and employment-related matters for regular, temporary, student, and short-term non-continuing employees totaling over 3,000 individuals in the District. The staff includes 1 Educational Administrator, 4 Classified Administrators, 3 Confidential employees and 6 Classified employees. Services provided include recruiting, hiring, onboarding, performance evaluations, classification, compensation, employee benefits, accessibility, compliance, worker's compensation, professional development, absence tracking and employment verifications. The Staff members serve as liaisons to other departments where personnel issues and functions cross interdepartmental lines. In addition, the Department mediates legal and personnel issues and oversees the preparation of the personnel portion of the Board Agenda.



Examples of Duties:
KEY DUTIES AND RESPONSIBILITIES:
Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.
  1. Advise employees, retirees, and members of the Board of Trustees on the District's medical, dental, vision and life insurance plans; explain benefit plan details including cost-sharing of premiums based on bargaining unit agreements; complete forms for plan enrollments and changes; update data into records and systems; communicate with employees on leaves of absence regarding premium amount due.
  2. Coordinate open enrollment periods and enroll employees and retirees in the District's benefit plans; reconcile billings; submit monthly premium payments to the providers; make benefit changes in the employee's benefit record and report monthly benefit changes to Payroll for processing.
  3. Advise potential retirees on the retirement process; evaluate and determine employee's eligibility to participate in the CalSTRS Reduced Workload Program and assist employees with submitting applications to CalSTRS; review the retirement application process with potential retirees for CalSTRS and CalPERS retirement systems; provide retirement planning information; determine eligibility for future medical and dental coverage.
  4. In collaboration with the Director of Human Resources, serves as the primary resource for ACA requirements; participates in ACA and payroll/human resources system trainings to maintain current knowledge of the District's responsibilities to comply with changes to ACA legislation; monitor employee hours worked, analyze data, determine eligibility for medical coverage and make offer of coverage to eligible employees; maintain ACA reporting in assigned system; create IRS forms and templates and mail forms to employees.
  5. Participate as a member of the District's Fringe Benefits committee; assist with contract negotiations and union grievance issues related to benefits including conducting research or analyzing plans; maintain confidentiality of privileged and sensitive information.
  6. Prepare and maintain spreadsheets related to employee benefits; document medical, dental, vision and life insurance benefit enrollments and changes; prepare domestic partner spreadsheet with enrollments and changes; provide related information to Payroll.
  7. Reconcile monthly provider billings; verify additions, changes and deletions in coverage; verify prior payments were received and current premium amounts due to each provider; create and authorize accounts payable invoices for the monthly premium amount due to plan providers; mail reconciled billings and premium payment to plan providers.
  8. Coordinate retiree benefits program; monitor Medicare eligibility and advise retirees of Medicare enrollment processes including the District Medicare supplemental health plan enrollment process; maintain related spreadsheets; create, maintain and disseminate spreadsheets to appropriate departments.
  9. Provide new hire benefit orientations; present benefit packages, review benefit plan details/options and collect enrollment forms and eligible dependent documentation.
  10. Determine COBRA eligible events and notify third-party COBRA administrator of qualified recipients; verify third-party billing and authorize payment per agreement.
  11. Communicate with faculty, staff, students and external organizations to coordinate activities and programs, resolve issues and exchange information.



Minimum Qualifications:
KNOWLEDGE OF:
  1. Affordable Care Act legislation and employer requirements.
  2. Health, dental, vision and life insurance provider enrollment requirements and payment policies.
  3. CalSTRS and CalPERS retirement system and retirement process guidelines.
  4. Human Resources operations, policies and procedures.
  5. District bargaining unit contracts applicable to the active and retiree health and welfare benefits.
  6. Applicable codes, laws, rules and regulations related to benefit administration.
  7. Oral and written communication skills.
  8. Interpersonal skills using tact, patience and courtesy.
  9. Recordkeeping techniques.

ABILITY TO:
  1. Read, understand and interpret legal updates received from medical providers and insurance brokers.
  2. Communicate effectively both orally and in writing.
  3. Perform accurate mathematical calculations.
  4. Interpret, apply and explain rules, regulations, policies and procedures.
  5. Establish and maintain cooperative and effective working relationships with others.
  6. Operate a computer and assigned office equipment.
  7. Determine appropriate action within clearly defined guidelines.
  8. Meet schedules and time lines.
  9. Work independently with little direction.
  10. Demonstrate sensitivity to, and respect for, a diverse population.

QUALIFICATIONS:
Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by the supervising administrators, in coordination with the department where the vacancy exists, if needed.)

EDUCATION:
Associate's degree in human resources or related field.

EXPERIENCE:
Increasingly responsible (2-4 years of full-time equivalent) human resources experience.

Preferred:
  • Intermediate experience with human resources information and database systems, and web-based benefit provider resources
  • Strong presentation skills with small and large groups
  • Experience researching and communicating new programs and legislation to develop, implement, and maintain District benefit programs
  • Prior experience working for a large public employer, preferably in an educational environment



Supplemental Information:

APPLICATION PROCEDURES:

In order to be given consideration for this position, applicants must submit the following documents by the filing deadline:

  1. A completed Santa Rosa Junior College Employment Application and responses to Agency-wide Questions. Please provide contact information (phone number and email address) for three professional references.
  2. If you do not meet the minimum qualifications exactly as stated, including if you are in the final semester of a required degree program, you must complete and attach the Management Equivalency Application and supporting documents to your Employment Application. Information on SRJC Management Procedures can be found at Board Policy 4.3.11P.
  3. A brief cover letter explaining your interest in the position, including how you meet the requirements and are qualified to perform the duties as listed in the "Key Duties and Responsibilities" section of this job announcement.
  4. Current Resume.
  5. Completed supplemental questionnaire.
  6. Transcripts of all college level course work, including confirmation of degrees. Unofficial copies (both sides) are acceptable if the unofficial document includes a seal, watermark, or other proof that the document was provided by an educational institution. Official transcripts must be submitted prior to hiring. If transcripts are from an institution outside of the United States, applicants must provide a formal evaluation of their foreign degree(s) at the time of application. Contact the Human Resources Department for more information.


PLEASE SUBMIT ONLY MATERIALS REQUESTED.


Following the filing deadline, applications which are complete for screening will be reviewed by a Screening Committee. Approximately 2-3 weeks later, Human Resources will notify you whether or not you have been selected for interview. Those applicants most suitably qualified for the position will be invited to interview with a Screening Committee. The Screening Committee may include representatives from the Faculty, the Administration, the Classified Staff, the Associated Students, and the Board of Trustees.

If you are in need of special services or assistance due to a disability in order to apply or interview for this opening, please contact the Human Resources Department.


MORE ABOUT SRJC HUMAN RESOURCES

PHYSICAL ADDRESS: 1988 Armory Drive
MAILING ADDRESS: 1501 Mendocino Avenue, Santa Rosa, CA 95401
PHONE: (707) 527-4954
FAX: (707) 527-4967
EMAIL: bhodenfield@santarosa.edu

The office is located in the Button Building on the Santa Rosa campus. All documents included in your online employment application become the property of the District. Your employment application for this opening will not automatically be considered for future openings. New employment application(s) must be submitted for each opening.

CONDITIONS OF EMPLOYMENT (Prior to beginning employment):

  • In accordance with Federal Law all employees must provide proof of eligibility to work in the United States;
  • Must be fingerprinted and have background clearance (at applicant's expense); and
  • Must take a TB test (once hired and every four years thereafter).


Campus Security Policy and Campus Crime Statistics Act (Jeanne Clery Disclosure)

Sonoma County Junior College District's annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Sonoma County Junior College District; and on public property within, or immediately adjacent to, and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can read or obtain a full copy of this report by going to https://police.santarosa.edu/. Paper copies of the full report are available upon request by contacting Police Department Records at (707) 527-4963 or by coming to the Sonoma County Junior College District Police Department located at 2032 Armory Drive, Pedroncelli Center, Santa Rosa Campus.

Equal Employment Opportunity

SRJC attracts and retains the most qualified faculty and staff from diverse backgrounds. This is achieved through an inclusive recruitment strategy and a rigorous, thorough hiring process that begins with the fair and consistent evaluation of each application for minimum qualifications and demonstrated skills specific to each position/assignment. Because the ability to serve students from broad cultural heritages, socioeconomic backgrounds and genders is a key commitment of the District mission, SRJC actively encourages applications from candidates who recognize the value that diversity brings to a professional educational community.

The Sonoma County Junior College District does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, genetic information or sexual orientation in any of its policies, procedures or practices; nor does the District discriminate against any employees or applicants for employment on the basis of their age. This non-discrimination policy covers admission, access and treatment in District programs and activities- including, but not limited to, academic admissions, financial aid, educational services and athletics, and application for District employment.

The Sonoma County Junior College District is an Equal Opportunity Employer.




To apply, please visit: http://agency.governmentjobs.com/santarosajc







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