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Cabrillo College
  • Position Number: 1303131
  • Location: Aptos, CA
  • Position Type: Administrative Assistant

Assistant Director of Human Resources (EXTENDED)

Cabrillo College

Closing Date/Time: 10/30/2018 11:59 PM Pacific

Salary: See Position Description

Job Type: Full-time


Department: Human Resources

Employment Opportunity

The Assistant Director of Human Resources assists in the management and supervision of the activities performed by the district human resources office staff; manages district recruitments and related activities; manages temporary hourly employment transactions; participates in matters relating to equal employment opportunity, fair employment practices, labor relations and collective bargaining, and legal requirements related to employment; and is responsible for data collection, preparation and submission of required federal and state reports relating to employment.

The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 12,000 students per term, of which 44% are LatinX, 5% multi-ethnic, 3% Asian, 1% African-American, 1% Filipino, .25% American Indian or Alaskan Native, and .19% Pacific Islander as of Fall 2017. At Cabrillo, over 52% of students are students of color, and 59% are economically disadvantaged. In 2006, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.

Cabrillo College has a tradition of collegial governance, and staff possess a long history of participatory governance in all levels of decision-making at the college. Cabrillo provides an excellent opportunity to learn, collaborate, create, and make a difference in the lives of its students and community.

Examples of Duties

  • Supervises and assists in the coordination of district employment-related activities to ensure consistent application of practice and to ensure regulatory requirements are met
  • Directs the recruitment and selection process for authorized vacant positions in accordance with Equal Employment Opportunity laws, regulations, policies, and procedures
  • Interprets/explains and applies legal code provisions, district policy and administrative regulations, collective bargaining provisions and legal regulatory requirements in the course of assignment
  • Supervises, trains, and evaluates assigned staff in the Human Resources Department
  • Reviews and processes requests for district records and information, including subpoenas; and provides other employment-related information
  • Conducts research and special studies and projects, prepares statistical and narrative reports, and prepares and updates district human resources policies and procedures
  • Participates and assists in the resolution of complaints, problems or grievances and recommends and/or initiates corrective actions appropriate to the assignment
  • Investigates and assists with the handling of formal complaints of alleged discrimination, employee complaints or grievances relating to fair employment practices and district policies and procedures; recommends corrective procedures and/or actions to the district Administration
  • Coordinates the reporting of data to federal, state, local and private agencies requesting or requiring statistical information
  • Prepares human resources reports, resolutions, information items and other materials for the district Board of Trustees meetings and attends monthly Board meetings
  • Participates in the development and implementation of work flow, work efficiencies, and computer systems appropriate to the assignment
  • Assists in the management of and negotiations for collective bargaining and labor relations and other employment-related contracts including drafting contract and side letter language
  • Supports, implements, and promotes advancement of the district's equity goals and Equal Employment Opportunity Plan in all aspects of employment
  • Operates standard office equipment and various software to manage information and data and produce correspondence and reports
  • Drives for position related duties
  • Serves on and/or chairs district committees and participates in professional organizations as appropriate to assignment
  • May perform job analysis and classification studies and audits technical personnel-related work including but not limited to salary and wage administration, performance test development and validation, and performs human resources related research
  • May act on behalf of the Director of Human Resources and Labor Relations in their absence
  • May participate in the development and implementation of staff training programs
  • Performs related duties as required or assigned

Minimum Qualifications

Education and Experience

Bachelor's degree from an accredited four-year college or university with major coursework in human resources, organizational development, public administration, or a closely related field AND a minimum of three (3) years of demonstrated successful experience in human resources management, including supervisory and training experience.

Knowledge of:

  • Principles, problems, and methods of administration in a public higher education institution, including organization, personnel, labor unions/labor relations, collective bargaining, and fiscal management
  • Classification, compensation and benefits analysis and administration procedures
  • Recruitment and selection techniques and procedures
  • Applicable state and federal employment-related laws and regulations
  • Conflict resolution in an employment setting
  • The principles in effectively interacting with diverse students, staff, faculty, and administration
  • Basic functions and structure of a community college or similar educational setting
  • Understanding of data analysis and computer-supported database management (e.g. HR/Payroll information systems)
  • Effective supervisory principles and practices
Ability to:
  • Effectively apply the principles, methods, and techniques of human resources management, including the interpretation and application of legal provisions and requirements related to employment, EEO and diversity
  • Direct and/or perform difficult and responsible technical work and objective data analysis; possess well-developed management, supervision, organizational and facilitation abilities
  • Motivate staff, students, faculty, and administrators to promote a campus culture supportive of student equity and inclusion
  • Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students and the community
  • Utilize effective conflict resolution skills in a diverse and dynamic employment setting
  • Effectively gather, prepare and analyze statistical data
  • Effectively train, supervise and evaluate staff
  • Utilize various computer software such as word processing, spreadsheets, and database programs (e.g. Word, Board Docs, Excel, Colleague)
  • Communicate effectively through both verbal and written communication
  • Work cooperatively and effectively with individuals and students of diverse ethnic and educational backgrounds and with various segments of the district community
  • Perform consistently under the pressure of deadlines and other administrative demands
  • Work independently and meet objectives and timelines
  • Maintain confidentiality and objectivity
  • Establish and maintain cooperative working relationships
Other Requirements:
  • Possession of and ability to maintain a valid California driver's license and a safe driving record during the course of employment
  • Assignment may include evenings and/or weekends as needed
  • Master's degree in Business, Human Resources, Organizational Development, Public Administration, Industrial Relations or a closely related field
  • Successful management level experience working in a public education setting
  • Experience with Colleague database software or other similar integrated software systems
  • Experience implementing human resource related software systems, such as NEOGOV online application & applicant tracking systems

Additional Information

Please Note: To ensure an accurate evaluation of your application materials, please submit information regarding your education, experience, knowledge, and abilities as they relate to the minimum qualifications. When filling out the online application, it is important that you fill out all sections completely. Do not leave blank spaces noting "see resume." When adding attachments, please redact ALL of the following items which appear on any attachment before you submit it: social security number, birth date, age, gender, birthplace, and personal photos.

Salary: Full-time classified management assignment (225-day), 12 months per year, Monday through Friday, with evenings and/or weekends as needed. Current eight-step schedule ranges from $6,582 to $9,261 per month. Classified administrators are required to join the Public Employee's Retirement System (PERS) and as such must contribute up to 7% of their monthly salary to PERS on a pre-tax basis. Cabrillo College provides an annual doctoral stipend of $3,846 for eligible employees.

Cabrillo College currently provides a benefit stipend for medical, dental, life, and short-term and long-term disability insurance for employees and eligible dependents.

Application Process:


  1. Completed online Employment Application.
  2. Job-related resume.
  3. Three (3) recent job-related letters of recommendation which address the candidate's ability to perform the duties of this position.
  4. Verification of educational and experience qualifications (Foreign transcripts must be translated to determine equivalency to U.S. standards. (Download PDF reader) Any fee for such translation is paid by the applicant.):
    • Transcripts from all colleges attended showing degree conferred, if applicable (unofficial transcripts, copies, and downloads are acceptable) to demonstrate the qualification re: college coursework listed in this announcement. Please note diplomas are not accepted in place of college transcripts. If selected it is the responsibility of the candidate to provide official transcripts, diplomas, degrees, or other documents as may be requested.
    • Supplemental Application for Equivalency Determination (Download PDF reader) and supporting documentation. (This is only necessary if candidate does not possess and submit proof of specified degrees or experience listed in minimum qualifications.)
  5. A brief (not to exceed two [2] pages) clearly identified and separately attached statement, describing your training and experience in the following areas:
    • Employment and Labor Relations (including performance evaluation techniques and disciplinary procedures)
    • Recruitment (including any experience implementing an online application & applicant tracking system)
    • Equal Employment Opportunity (including current legislation and regulations)
    • Investigations and Complaint Resolution (including unlawful discrimination complaints and grievance processing)
    • Employee training and supervision (including direct supervisory responsibilities you have had)
  6. A copy of your current driver's license (If selected, it is the candidate's responsibility to provide the proof of the original license for verification purposes.)

Please notify the Human Resources Department if you require any special accommodation(s) in meeting these requirements.

Selection Procedure: Applications will be reviewed by a search committee, which will determine the applicants to invite for interviews based on appraisal of qualifications as documented by application materials submitted. Meeting the posted requirements does not guarantee an invitation for an interview.

Candidates selected for employment with Cabrillo College must agree to be fingerprinted, provide current tuberculosis screening results, provide proof of eligibility for employment in the United States and present a valid Social Security card upon hire.

Application Deadline: Application and attached required materials must be successfully submitted by 11:59 p.m. on: Tuesday, October 30, 2018.

Cabrillo College seeks applications from all qualified individuals. It is the continuing goal of Cabrillo College to hire and retain staff that reflect the rich diversity and cultural heritage of the college district and its student body.

Cabrillo College currently provides a benefit stipend for medical, dental, life and long-term disability insurance for employees and eligible dependents.

Please note: Employees who work part-time contracts will receive a pro rata benefit stipend based on the percentage of assignment.

Classified administrators are required to join the Public Employee's Retirement System (PERS) and as such must contribute up to 7% of their monthly salary to PERS on a pre-tax basis.

Detailed information on benefits available to Cabrillo employees is available on our website:

To apply, please visit:

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