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Advising and Recruitment Specialist
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Position Number: 5837301
Location: Seaside, CA
Position Type: Student Affairs and Services

Advising and Recruitment Specialist

University Corporation at Monterey Bay

Salary: $26.75 Hourly

Job Number: 2024-00035

Location: CSUMB Main Campus- Seaside, CA

Department: Early Outreach Support Pgms

Description

Advising and Recruitment SpecialistCollege Assistance Migrant Program (CAMP)
Priority Screening Deadline: October 7, 2024, all positions are open until filled
The University Corporation at Monterey Bay ("Corporation"): The Corporation is constantly looking for motivated employees with great organization and teamwork skills to join our team. The Corporation is a non-profit institution that is related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and is committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.
The University: California State University, Monterey Bay is a mid-sized university in California's Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation's largest four-year public university system, California State University, which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students' lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB's sustainability goal is to be carbon neutral by 2030.
The Community: Monterey, with its moderate Mediterranean climate, is a diverse community on the picturesque central coast of California and rich in agriculture. Miles of beautiful beaches, spectacular mountain ranges, groves of redwoods, low-rolling foothills, and scenic valleys are characteristics that contribute to the quality of life enjoyed by over 432,000 residents and millions of visitors. Boasting such world-renowned attractions as the spectacular Big Sur Coast, Laguna Seca Raceway, 17-Mile Drive, Monterey Bay Aquarium, Cannery Row, the Steinbeck Center, the Monterey Jazz and Blues Festivals and Pebble Beach - possibly the world's most famous golf course, it's easy to see why so many choose to live here and an estimated four million visitors a year make the County of Monterey their destination of choice.

PROGRAM SUMMARY
The College Assistance Migrant Program (CAMP) is a federally funded educational project designed to assist migrant youth successfully transition to the university and complete the first year of study. CAMP is under the College Support Programs (CSP), under the division of Student Affairs. The main objective of CAMP is to increase the university success of youth from migrant and low-income backgrounds. CSUMB CAMP serves a minimum of 40 entering freshmen students each year and provides a comprehensive and intensive series of services and interventions aimed at increasing student persistence and degree completion.

POSITION SUMMARY
Under the supervision of the CAMP Associate Director and the general direction of the Director of College Support Programs, the CAMP Advising and Recruitment Specialist is responsible for outreach and recruitment of low-income and first-generation migrant/seasonal college students as well as providing academic and career guidance to all CAMP participants. The Specialist will review confidential academic transcripts and evaluations and advise appropriate coursework pursuant to the student's academic goals. They will also assist with the CAMP summer bridge program.

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES include. but are not limited to. the following:
Academic Advising - 50%
The CAMP Advising and Recruitment Specialist is responsible for assisting the Associate Director with general program planning and implementation, including but not limited to, academic and career guidance, in collaboration with on and off campus partners, during CAMP students' first year through graduation. Specialists are also responsible for assisting with planning and administering leadership cultural, and socially significant and relevant student events. Plan, coordinate and facilitate academic and career exploration activities and providing participants with internship and scholarship information.

Hold regular advising appointments with CAMP participants on a monthly basis.
Maintain regular communication with CAMP participants and ensure student file and data system updates.
Assist in hiring, training, and supervising student staff.
Provide social, cultural and leadership workshops and activities for students.
Guide and support student's development of self-advocacy and institutional navigation skills of on and off campus resources.
Collect and maintain relevant program data.
Assist in writing and preparing reports, evaluations, proposals and other documents necessary for the continued funding and successful operation of the program.
Assist and collaborate with other CSUMB Student Support Programs to orient and enroll new and continuing students to the campus.
Maintain positive working relationship with other campus departments and offices

Recruitment - 50%
The CAMP Advising and Recruitment Specialist is responsible for outreach and recruitment within the CSUMB tri-county service area to inform students, parents, and school personnel of CAMP and CSUMB general information. Outreach and recruitment efforts will include college admissions information, financial aid information and enrollment confirmation process to students and parents to ensure university matriculation. Must be willing to travel. The mileage will be reimbursed

Facilitate CAMP program and college admissions presentations and financial aid workshops, and enrollment confirmation information to secondary school students and parents.
Liaison to community agencies, organizations, high schools, colleges, and non-profit programs, within the CSUMB tri-county service area and beyond, to establish an extensive networking source for the purpose of identifying prospective students and accessing resources for migrant students.
Assist in parent outreach and parent conferences
Collaborate and establish partnerships with Migrant Education Program Regional Offices to identify and support prospective CAMP eligible students.
Represent the College Assistance Migrant Program at college and university fairs, middle school and high school events, or other relevant outreach event.
Meet weekly to discuss recruitment/admissions progress.
Handle sensitive and/or confidential documents and information where judgement and discretion are essential.
Ensure confidentiality of all program records and other sensitive information.

OTHER FUNCTIONS

Attend workshops, conferences as deemed necessary.
Promote and maintain an atmosphere of excellent internal and external customer service.
Performs other duties as assigned.

PHYSICAL WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information.

WORK LOCATION

On-Site Position
Work Location: Main Campus, 100 Campus Center, Seaside CA 93955

KNOWLEDGE, SKILLS, AND ABILITIES

Must demonstrate a clear understanding of migrant or seasonal farm-working background. Possess excellent advisory and leadership skills that demonstrate sensitivity towards students' background. Demonstrate working knowledge of the practices, procedures, and activities of programs serving migrant farmworker students, low-income populations.
Possess knowledge on all aspects of recruitment and admissions for post-secondary education. Strong interpersonal skills to develop and maintain cooperative and productive working relationships with faculty, staff, administrators, University Corporation personnel and agency representatives. Possess a working knowledge of best practices and strategies currently used in improving access and retention support to low-income and first-generation college students using an asset-based approach to building on the talents and strengths of each student; Working knowledge of college student developmental theories and practices; of the basic principles of individual and group behavior; of research and observation techniques for the purpose of recording, classifying, and interpreting factual information; of the techniques and methods of interviewing; of the basic principles, practices and major trends in academic advising.
Ability to rapidly acquire a working knowledge of the specific objectives of CAMP and its relationship to the total campus community; ability to interpret and apply program, campus, state, university rules and regulations. Ability to gather and analyze data; ability to reason logically, draw valid conclusions and make appropriate recommendations; ability to participate in and contribute to group meetings, conferences, and interviews; ability to present clear and concise information orally and in written reports. Ability to work effectively and interdependently in a diverse university environment. Ability to interpret and apply federal, state, and university policies and regulations pertaining to academic achievement. Ability to use initiative and resourcefulness in planning a student's academic pathway, work assignments and in implementing long-range program improvements. Ability to collect, compile, and evaluate academic transcripts and make verbal and written recommendations accordingly. Knowledge and understanding of Title V, E.O. 595, 665, 405, and CSUMB Admissions and Financial Aid policies. Fluency in using standard office software packages.

Qualifications

MINIMUM QUALIFICATIONS
Education and Experience:
Equivalent to a BA degree from an accredited college or university and one year of experience in areas related to college, pre-collegiate, college advising and/or retention, post-secondary academic advising and/or student academic services. Special emphasis shall be placed on relevant experience in academic advising and working with migrant students both at the sixth through twelfth grade and at the post-secondary level.

DESIRABLE QUALIFICATIONS
Bilingual (Spanish/English). Preferred writing and oral communication skills in both English and Spanish. Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence. Experience working with a diverse and multicultural population.

Special Conditions of Employment

SPECIAL CONDITIONS OF EMPLOYMENT

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. The University Corporation at Monterey Bay will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the University Corporation at Monterey Bay is concerned about the conviction that is directly related to the job, you will be given the fair chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position is required to maintain confidentiality as outlined in the Department of Education's Family Educational Rights and Privacy Act (FERPA) and California's Educational Code Chapter 13 regarding sensitive student issues. Our Equal Opportunity Policy Statement is available here.
Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.
All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.
University Corporation at Monterey Bay positions are "at-will" employment.
CSUMB is a smoke and tobacco-free campus.
The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community.
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.

Sensitive Positions - This position has been designated as a sensitive position with:
FERPA:

This position is required to comply with confidentiality requirements outlined in the Department of Education's Family Educational Rights and Privacy and California's Educational Code Chapter 13 regarding sensitive student issues.

Clery Act:

This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. CSAs are employees whose job duties fall into one of the following categories:
Work in a campus police or security department
Are responsible for campus security
Are designated as the contact for reporting criminal offenses
Have significant responsibility for student and campus activities

Special License or Certifications and Conditions:

This position will have responsibilities that require the employee to possess a license, credential or other certification in order to meet minimum job qualifications and/or to qualify for continued employment.
1. Specify license, credential or certification required: BA or BS
Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
May require occasional evenings and/or weekend work.

Questions can be sent to: hr_corporation@csumb.edu.

SALARY AND BENEFITS
The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Our salary schedule is available here.

The hourly hiring range for this position is $23.00 - $25.00. Classification: Grade 3, Staff. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), and other benefits. Please review our benefits guide for details about sick time, vacation, and holidays.

The Corporation also offers access to CSUMB's Faculty & Staff Meal Plans, which offers convenience, value, flexibility, to our all-you-can-to-eat dining commons, showcasing eight brand new dining concepts for an affordable price.

The University Corporation at Monterey Bay also provides access to affordable campus housing: https://csumb.edu/corporation/employee-housing

Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle. https://www.schoonoverparkapartments.com

How to apply:

All prospective applicants must apply online. You must complete the entire application for submission. We only accept applications for the open positions listed. Please do not fax or mail in a printed version of the electronic applications or a resume in lieu of an application. If you are having difficulty applying or need assistance, please call (831) 582-3389. All positions are open until filled. The completed online application and resume must be submitted by 5:00 pm PST on the priority screening date. Applications received after this date will be reviewed at the discretion of the Corporation.

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: The Corporation is an Equal Opportunity-Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

To apply, please visit https://www.schooljobs.com/careers/csumb/jobs/4668914/advising-and-recruitment-specialist

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