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Senior Research Program Administrator
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Position Number: 5759363
Location: Rochester, NY
Position Type: Business and Financial Management

Senior Research Program Administrator
9292BR
Golisano Institute for Sustainability
GIS Nanopower Research Laboratory

Job Summary
This Senior Research Program Administrator position is responsible for grant and contract management as well as business operations management of the NanoPower Research Lab (NPRL) at the Golisano Institute for Sustainability at Rochester Institute of Technology. Directly supporting the NPRL Director, this position collaborates on overall strategic planning and is responsible for the financial forecasting of the NanoPower Research Lab, an internal recharge facility and the EPICenter Enterprise Center, along with any grants or contracts utilizing the above facilities. The Program Administrator also works closely with the NPRL PIs, Sponsored Programs Accounting and Sponsored Research Service personnel supporting program-level planning and goal setting. To support continued growth of the Research Lab and broaden its reach, this position identifies new funding opportunities in alignment with the Lab's research thrusts and facilitates and guides faculty/staff on the development and preparation of sponsored research proposals, and contributes to writing sections of these proposals. In addition, with support from the RIT/GIS administrative, sponsored research, and finance teams, the Program Administrator is responsible for executing NPRL and EPICenter business operations in accordance with contract requirements and RIT policies and procedures.

Job Responsibilities:
Development of Research Centers:

Responsible for coordinating in the development and establishment of 2 new federal research centers at RIT
- NSF awarded, NRT: Convergent Graduate Research Training for CMOS+X Semiconductor Technologies
- AFRL/RVKE awarded, Advanced Space Power Materials and Architectures
Strategically support the NPRL and EpiCenter operations, including but not limited to
- Work with the PIs to identify funding opportunities, develop plan for proposals; create budgets with effort planning; and edit and conduct final review of proposal narratives, and related documents, and financially manage awarded projects.
- Work with the director, PIs, SRS and SPA to ensure PIs and all personnel and its sponsor(s) understand and comply with contract requirements. Work with Office of Legal Affairs to keep required Technology Control Plan updated.
- Manage the research group personnel for PIs and develop appropriate group policies, as well as create new processes and documents (.xlsx, .docs and .ppts) for on-going growth of the research center, as needed.
- Stay abreast of relevant research, grant funding opportunities, government regulations, etc. in support of sponsored projects.
Execute NPRL business operations, including but not limited to:
- Review external project statements of work (SOW) ensuring a sound project plan with regard to scope, schedule, and budget, as well as compliance with RIT, GIS, and sponsor requirements.
- Assist project managers with review of project technical reports, with burn rate graphs and inclusion of sponsor required acknowledgements and disclaimers; secure technical writer review, as needed.
- Manage extensive portfolio of projects for the PIs, including on-going individual grant financial analysis, capacity planning, technical review, and real-time financial forecasting for long term project planning and project closeout.
- Responsible for financial planning and budgeting of operating and project funds, including annual budget development, personnel management (including hiring of staff, post-docs, graduate research assistants, co-ops), capital equipment procurement and other expenditures.
- Responsible for EpiCenter inventory, both physical and financial, and maintaining accurate accounting records for federal re-charge center annual validation.
- Create quotes and then invoice external customers for the EPICenter Enterprise Center. Track external projects.
Financial support the NPRL and EpiCenter operations, including but not limited to:
- Financial forecasting of all operating and sponsored projects utilizing the facilities; Scheduling of work load to optimize work flow through the facilities and ensuring project deadlines.
- Responsible for monthly reconciliation of project statement with follow up financial review and projection of all projects with all PIs
- Responsible for capital equipment and P-card procurement, confirming project allowability and availability of funds, reconciling monthly statements.

Required Qualifications:
Education/Experience:

Associate's degree in Accounting/ Business or related field
Minimum of 3 year of experience in a business administration or research administration position, including at least 1 year of directly related experience with state and/or federal sponsored research and program management.

Skills:

Experience developing project scopes of work, budgets, and schedules
Big picture thinker with the ability to set short-, mid- and long-term program goals, and develop actionable plans to meet them
Very strong budgeting, spreadsheet and financial skills required
Strategic thinking and creative problem solving skills
Must be highly organized, with strong attention to detail
Committed to top-quality, highly professional output
Highly self-motivated; ability to work independently with limited direction
Strong critical thinking skills
Must possess the ability to collaborate with multi-disciplinary internal teams and external partners; strong communication and interpersonal skills
Ability to work in a fast-paced, deadline driven environment, and handle multiple tasks simultaneously
Advanced computer skills in MS Office Suite, particularly excel
Strong project management skills
Professional demeanor; comfortable with direct communications with executive level collaborators, clients and sponsors

Preferred Qualifications:

Experience supporting applied research or managing programs

Department/College Description

Minimum Qualifications
Education/Experience:

Associate's degree in Accounting/ Business or related field
Minimum of 3 year of experience in a business administration or research administration position, including at least 1 year of directly related experience with state and/or federal sponsored research and program management.

Skills:

Experience developing project scopes of work, budgets, and schedules
Big picture thinker with the ability to set short-, mid- and long-term program goals, and develop actionable plans to meet them
Very strong budgeting, spreadsheet and financial skills required
Strategic thinking and creative problem solving skills
Must be highly organized, with strong attention to detail
Committed to top-quality, highly professional output
Highly self-motivated; ability to work independently with limited direction
Strong critical thinking skills
Must possess the ability to collaborate with multi-disciplinary internal teams and external partners; strong communication and interpersonal skills
Ability to work in a fast-paced, deadline driven environment, and handle multiple tasks simultaneously
Advanced computer skills in MS Office Suite, particularly excel
Strong project management skills
Professional demeanor; comfortable with direct communications with executive level collaborators, clients and sponsors

Professional Area:
Employment Category: Fulltime
Staff Job Function: Wage Band: $45700 - $76500
Hourly/Salary Minimum: $45700
Hourly/Salary Maximum: $76500

How to Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

The direct link to this posting can be found here: https://sjobs.brassring.com/

Additional Details

Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the "Great Colleges to Work For." RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.

As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness

RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov

Hourly/Salary Minimum: 45700
Hourly/Salary Maximum:76500